Administrator and Committee Secretariat (6-month fixed term)

Mō tēnei tūranga mahi | About this role

Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa

The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive. 

He angitūtanga | About the role

Are you an administrative champion who also thrives on secretariat support?

As Administrator, you will be the go-to guru in your Unit, supporting managers and teams to lodge and track purchasing, payroll and other requests handled in a shared services model.

You will work closely with the Chair of DOC's Animal Ethics Committee to coordinate the committee's activities, including handling correspondence with applicants, organising meetings, and ensuring that documentation meets statutory requirements.

This is a fun and varied role, which will give you great insight into the world of science in the Government sector. You will make strong connections right across the organization, with plenty of opportunity for growth and professional development.

Ngā pūkenga me ngā wheako | Skills and experience

This role calls for someone with proven experience supporting administration across a diverse portfolio. You will be proactive, collaborative, and thrive on the variety that this role offers.  We encourage interest from internal candidates seeking a secondment opportunity.

If you have some of the following, we are keen to hear from you:

• Skilled in administrative systems in government, including purchasing
• Skilled in secretariat services to a governance or scientific committee
• Advanced knowledge of Microsoft Office products especially Microsoft Teams 
• Excellent communication and relationship skills
• Ability to prioritise tasks efficiently across a range of stakeholders and topics

Desirable experience: 

• Managing online committee meetings with participants joining at different times
• Responding to and tracking correspondence in a shared inbox

Ngā āhuatanga kei a mātou | What's in it for you?

DOC places importance on developing a culture where everyone can participate, thrive, and grow.  We're working towards being an organisation that is diverse, equitable and inclusive by default.  You can learn more about what we offer here.

Tono ināianei | Apply now

Apply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai. Please note, due to the high volume of applications, we are unable to accept direct or emailed applications and provide feedback to those not shortlisted.

If you require any accommodations or adjustments throughout the recruitment process, please do let us know.

The salary range for this position is $60,314 to $75,603 per annum with the starting salary of the successful applicant based on their relevant skills and experience.

Internal candidates are encouraged to discuss secondment opportunities with your manager. Secondments should offer the opportunity to build capability in line with your development plan. You must seek the support of your line manager (minimum Tier 4) in writing before applying for a secondment opportunity and attach it to your application.

Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.

Due to high volumes, we are not engaging with recruitment agencies for this role. 

Rā katinga | Applications close at 11:59 pm on Sunday 27 April 2025.

Depending on the volume of applications received, we may close this advertisement early, please submit your application as soon as possible.

Me he pātai anō | For further enquiries, contact rfonoti@doc.govt.nz.

Taupānga | Job reference: DOC/1853768.