Alumni and Events Adviser​

Mō tēnei tūranga mahi | About this role

• Do you have experience in event or engagement coordination?
• Are you able to attend after hours functions on a regular basis?
• Have you got an understanding of event related equipment and technology?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting for an Events and Alumni Adviser, on a permanent, full-time basis. This role will be responsible for the organisation and delivery of key events across the Events and Alumni teams. These teams are part of Te Kura Tangata - Development and Alumni Relations Office (DARO).

Key responsibilities:

• Organise and deliver key alumni events
• Organise and deliver other events during busy work periods
• Support the Events and Alumni teams with operational processes

Ō pūmanawa - About you

You will be a motivated, customer-focused individual who can take the initiative, and provide excellent administration and event compliance.

You will thrive in this role with an excellent manner with people, strong attention to detail, and self-management skills.

You will be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high performing team. You'll need effective time management and forward planning to balance meeting deadlines and maintaining a high standard of service. The ability to remain calm under pressure and thrive while working with a diverse range of stakeholders.

Key requirements:

• Experience in event or engagement coordination
• An understanding of event related equipment and technology
• Demonstrated experience of developing and maintaining effective relationships
• Proven ability to follow detailed protocols and instructions
• Capability to work as part of a team as well as having individual responsibilities
• Able to attend after hours' functions on a regular basis

The University has flexible working arrangements. Due to the nature of events work this is a front facing role requiring staff to be onsite for events including after-hours. The DARO team's practice is remote working up to one day a week in consultation with your manager.

Role description - Click here to see further information, including salary details.

Close date for vacancy: Thursday, 10 July 2025

Contact details for vacancy

If you have any questions regarding this role please get in touch with Leah Johanson (leah.johanson@vuw.ac.nz).

How to apply

Please ensure you are applying for this role directly on our career's page and not via email. When applying for this position, candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Mō Te Herenga Waka - About our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Ignite your passion with Te Kura Tangata - Development and Alumni Relations Office, where we keep alumni, donors, and supporters engaged and inspired. We handle alumni communications, organise unforgettable events (like graduations), and manage philanthropic donations. Our dynamic team drives fundraising, donor relations, and stewardship. Plus, we manage annual appeals and secure funding. Join us and make a difference!

Click 'apply' and follow the process to enter your contact details, answer pre-screening questions, then attach a resume, cover letter, and any supporting documents.

Reference 1008021