Business Support Co-ordinator, Youth Development Unit

Mō tēnei tūranga mahi | About this role

Mō te tūnga | About the role

The Youth Development Unit (YDU) is responsible for providing support to the NZDF for the provision of training to a selection of New Zealand's youth, these being Limited Services Volunteer (LSV), and Youth Life Skills (YLS) Schemes

There are a host of responsibilities in this varied and busy role working alongside a supportive team who are passionate about their responsibilities.   

We are seeking a person who has previously worked in a support services role providing technical administration support to a team of people. This role has many parts to it including finance, travel, customer service, admin and event support, document and resource management,
along with
technology and systems management. Your personality and skills will help keep the team on track.

Applications will be reviewed upon receipt. It is advised to apply early to avoid disappointment, as this role may close ahead of time due to a high volume of applicants.

Ngā pūkenga me ngā wheako | Skills and Experience

• Are you effective at building working relationships with stakeholders, customers and external organisations and agencies?
• Are you highly organised, motivated and able to work alone and within a multi-functional team?
• Are you professional in all interactions? Composed, dynamic and a team player?

To be considered for this role you will need to possess strong service delivery skills with a customer and team focus. You must have the ability to liaise with a wide range of people, including facilitating a peer network, work unsupervised, show initiative and work in a team environment with a proven ability to maintain absolute confidentiality.

To be successful in this role you will have excellent planning and organisational skills, good oral and written communication skills, and the ability to prioritise tasks and meet timeframes as well as effectively manage changing priorities.

You will also be proficient to advanced level with Windows based operating systems and MS Office programs such as Word, Powerpoint, Visio, Excel and Outlook to support the information management needs of the team. Knowledge of SAP would be an advantage but not essential and experience managing databases and sharepoint sites is required.

You need to have a Class 1 Full Driver's Licence.

Nōu te rourou | What's in it for you

Your skills and dedication deserve recognition, and NZDF delivers with competitive pay matched to your experience. But that's just the beginning – safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.

NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all – irrespective of gender, ethnicity, ability, age, or family dynamics – NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.

Me pēhea te tuku tono | How to Apply

Applications close on Monday 10 March 2025.

Use the links on this page where you'll be directed to the Defence Careers website.

Please Note:

• All applications must be made online, via the Defence Careers website. Each listing contains the Position Description and a Contact Us option for any queries or technical issues.
• Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.
• Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.

NZDF Employees/Members – please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.

NZDF Contractors – please apply via the Defence Careers website.

NZDF Reserves – please apply via the Defence Careers website if you cannot access the HR Toolkit.

NZDF is currently undertaking a Workforce Savings Programme (WSP) to realise efficiencies and required enduring savings, which may require NZDF to propose changes to the organisational structure of its civilian workforce. As we progress through the WSP, we will be communicating with our people about any potential impact on roles and structures. We welcome your application for this important role and want to let you know that if the WSP, and any subsequent proposed change process, is likely to impact on the role you are applying for, we will let you know at the earliest opportunity.

Please Note:

To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here's what you need to know:

Low Level Security Clearance

• You must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.
• At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last five (5) years.
• You must have a five (5) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.

If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.