Executive Assistant to Region Manager - Tauranga - Permanent

Mō tēnei tūranga mahi | About this role

Executive Assistant to Region Manager – Tauranga – Permanent

• Gain a wide range of experience working collaboratively with the wider EA team.
• Work in a dynamic setting where one day is different to the next.
• Salary range $83,155 - $92,394,  salary dependent on skills and experience

Stay ahead of the Region Manager's needs while ensuring seamless operations through strategic thinking, effective communication, and strong interpersonal skills.

Mō tēnei tūranga - about the role

The Executive Assistant (EA) provides high-level executive administrative support to the Region Manager, ensuring smooth and efficient execution of daily activities and strategic priorities. This role requires a proactive approach, anticipating the Region Manager's needs and enabling them to focus on key priorities.

To be successful, you will:

• Demonstrate excellent time management skills, balancing competing and evolving priorities.
• Anticipate challenges and proactively provide solutions that align with the organisation's strategic direction.
• Exhibit professionalism, discretion, and sound judgment in handling confidential information and sensitive matters.
• Communicate effectively across multiple channels, tailoring messaging to suit diverse audiences.
• Develop strong relationships and influence key stakeholders in a complex political and business environment.

Ko tāu nā i tēnei tūranga - What you'll bring to the role:

Your ability to think strategically and operate with a proactive mindset will set you apart. You will be adept at handling executive-level correspondence, drafting communications, and ensuring seamless coordination of the Region Manager's commitments.

Key responsibilities include:

• Managing the preparation, collation, and submission of governance and committee papers.
• Overseeing the secretariat function for key regional committees, including scheduling, agenda preparation, and monitoring action items.
• Coordinating complex travel arrangements and ensuring smooth logistical planning.
• Building and maintaining effective relationships to facilitate the efficient execution of the Region Manager's work programme.

To be successful in this role, we'd expect you will:

• Manage any secretariat function for key regional committees, including setting the programme for the year, preparing agendas, arranging minute taking, implementing actions and monitoring completion of tasks and activities.
• Manage the Region Manager's travel arrangements, including liaison with the organisation's travel provider, the preparation of travel itineraries and other relevant travel documentation.
• Draft clear, concise communications (letters, emails, internal/external content) tailored to different audiences.
• Proofread and edit for clarity, consistency, and alignment with company standards and branding. Maintain and update communication templates for future use.

He aha ngā painga o tēnei mahi mōu? – Why you will enjoy working here 

As an employer, Fire and Emergency New Zealand is committed to providing an enjoyable and challenging work environment with a focus on ongoing personal development.

Benefits

• Matched Kiwi Saver employer contributions of up to 6%
• Hybrid working options available
• Life and income protection insurance for eligible employees 
• A wellness policy that allows for generous sick leave provisions so you can look after yourself

The salary range for this role is $83,155 - $92,394 dependent on skills and experience relevant to the role.

Ko wai mātou - who are we? 

Fire and Emergency New Zealand is a Crown Entity responsible for reducing unwanted fires, responding to structural and vegetation fires and other emergencies including motor vehicle crashes, medical emergencies, hazardous substance related incidents, natural disasters, and supporting increased community resilience.

Our vision is to build stronger communities and protect what matters most to the people within them. We are proud to be recognised as New Zealand's most trusted public sector agency. Our values reflect what our people believe is core to who we are and the organisation we aspire to be.

• We Do the Right Thing – Kia Tika
• We Serve and Support – Manaakitanga
• We Are Better Together – Whanaungatanga
• We Strive to Improve – Auahatanga

Ko te tono mai - How to apply:

If this sounds like you, apply now. To download a copy of our position description please visit our vacancy page on our FireJobs website. 

If you have any specific questions about this role please email nhqjobs@fireandemergency.nz

However please note, applications sent via email will not be accepted.

Applications close 14^th March 2025

Please note:  Eligibility to work in New Zealand is mandatory for this role.