Job Description
Mō tēnei tūranga mahi | About this role
Ko wai mātou | About us
The Water Services Authority - Taumata Arowai is the water services regulator for Aotearoa New Zealand. It is a Crown entity governed by a Minister-appointed Board and advised on Māori interests and knowledge by Te Puna, a statutory Māori Advisory Group. Our responsibilities are to protect and promote drinking water safety and related public health outcomes - we regulate drinking water suppliers on behalf of the public. We also have an oversight role in relation to the environmental performance of drinking water, wastewater and stormwater networks.
If you're a passionate and driven individual who shares our vision for making water safe every day for everyone, then join us and be part of making a difference.
Mō tēnei tūranga mahi | About this role
We're seeking a highly motivated, organised and experienced Executive Assistant. This is a key role where you'll use your excellent organisational skills and good judgement to keep things running smoothly. You'll primarily be supporting our Head of Operations through proactive, high-quality and comprehensive executive support. Occasionally, you'll also support our wider senior leadership team and the CE.
You'll be joining a collaborative, supportive and highly skilled team in a waterfront location; close to the train station and city amenities!
Key accountabilities include:
- be the first point of contact for all enquiries to your executive/s
- monitor mailboxes – you'll triage requests for meetings, escalate important emails and respond directly where appropriate.
- diary management for your executive/s – ensure they can manage their commitments through a well-planned and prioritised schedule
- ensure your executive/s are prepared for their commitments for the next day/week ahead by providing day and or night packs with reading materials for meetings
- arranging and coordinating meetings - including arranging travel, accommodation and refreshments as needed
- coordinating briefing notes and material for project and board updates; and, taking meeting minutes when needed
Innovation and creativity are key drivers in the way we work - our size requires us to be smart and agile.
Ko koe tēnei | About you
We are looking for someone who:
- has an administration or secretarial qualification
- excellent relationship and communication skills
- has provided support to multiple managers or executive support to a senior leader
- is organised and can confidently manage demanding and conflicting deadlines
- is proficient in Microsoft Office suite and cloud-based environments
- is a self-starter, with the ability to work independently
- enjoys working in a tight-knit, supportive and collaborative administrative team
To learn more about working at Taumata Arowai, please visit our Ngā Mahi | Careers Page
If you have any pātai | questions about this role, contact us at recruitment@taumataarowai.govt.nz
Me pēhea te tuku tono | How to apply
Applications must be submitted through our Talent Portal, click here to be redirected.
Rā Katinga | Applications close 5:00pm Monday 1 September 2025
You must have a legal right to work in New Zealand at the time of submitting your application.