Judges Personal Assistant

Judges Personal Assistant - North Shore District Court

Permanent, Part-time Position.

Te Haeata/The Opportunity

The Judges Personal Assistant is responsible for:

• Providing an efficient and effective administrative and secretarial support service to District Court Judges
• Facilitating effective liaison and communication within the PA judicial support team
• Acting as the key point-of-contact for incoming correspondence, callers and visitors
• Dealing with matters of a highly confidential and sensitive nature at senior levels throughout the business unit and the Ministry
• Maximising the Judges' ability to carry out their Judicial and extra Judicial responsibilities effectively

Judicial Personal Assistants report to the Ministry of Justice while taking day to day direction from the Judiciary. Each PA supports approximately four District Court Judges.

Key Responsibilities

• Executive and Administrative Support to the District Court Judges
• Secretarial Services/Coordination and Support (Judiciary)
• Secretarial Services and Support (General)
• Management of Resources

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we'd love to hear from you!

To be successful in the role you will have the follow experience and technical skills:

• A minimum accurate word processing speed of seventy words per minute
• Excellent attention to detail, time management, and planning skills
• Able to relate to a wide range of people at all levels
• Strong written and verbal communication skills

Work Experience

• Previous experience providing executive assistance, personal assistance or secretarial support to a diversified team of managers in a complex and busy environment.
• Previous experience in a legal or court environment is an advantage
• Experience in communicating effectively with individuals and groups (written and oral), including in situations which can be volatile or sensitive
• Experience in events management and/or organising and co-ordinating activities and individuals at a senior level
• Experience in working with a wide range of computer-based secretarial, administrative, and presentation applications
• Experience using liaison skills; especially with Maori, and networking ability
• Ability to co-ordinate own and the Judge/s work
• Ability to work at a high level of independence, professionalism and self-initiation.
• Demonstrates a strong level or organisation and problem solving, and the ability to prioritise work effectively and meet deadlines
• The Judges PA role involves a high degree of self-direction with the ability to work autonomously as well as a in a geographically spread team. A high level of empowerment, responsibility and accountability is expected.

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

Your team is a part of the District Courts unit, which administers district, youth and family court services to support judicial decision making. This unit administers the systems and processes supporting criminal prosecutions and civil and family disputes.

This unit is part of the larger District Courts and Special Jurisdictions group. The group's purpose is delivering case management and effective administration of jurisdictional registries and supporting the judiciary.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• flexible work hours where possible
• access to a variety of inclusive and proactive networks

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

The remuneration band for this role is $58,729 to $80,794 - while the appointing salary will be based on skills and experience, we are willing to pay higher in the band to attract strong candidates into this role.

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 16 June; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.