PA - Business Support Coordinator

Mō tēnei tūranga mahi | About this role

• Be part of a team who are dedicated to support the wellbeing, rehabilitation and reintegration outcomes for the people we work with.
• Deliver high-quality administrative and co-ordination support to ensure the efficient management of daily operations.
• Fixed term position until January 16th 2026, based in our offices in Hamilton Central.

Ngā kawenga | About the role

This role provides an exciting opportunity to expand and grow your skills while making a difference within the Custodial Services space. As the Personal Assistant/Business Support Coordinator to the Deputy Commissioner for Men's (Northern), you will deliver effective administrative and business support to both the Deputy Commissioner and their broader team. You will be entrusted with a range of administrative tasks that will help ensure the smooth operation and overall success of a vital team with a common purpose.

Your day to day will consist of key activities such as:

• Managing the Deputy Commissioner's (DC) diary and appointments schedule and organising of team meetings.

• Maintaining the DC's working papers, files and “bring up” systems including electronic file management and meeting packs
• Providing word processing services as required by the DC

• Actively identifying processes or systems that could be simplified or enhanced.
• Establishing and maintaining professional working relationships and networks with a diverse range of people.
• Supporting the DC in staffing matters, including arranging calendars, HR administration, and monitoring progress;
• Supporting the DC, and facilitating the efficient response to requests for advice, approvals and information from the business

Ngā pūkenga me ngā wheako | Skills and experience

With a strong growth mindset and exceptional organisational skills, you will also be able to demonstrate the following:

• Advanced knowledge of the Microsoft Office suite, along with the ability to learn other applications integral to your role.
• Excellent proficiency in calendar management, with the skill to prioritise tasks and meetings based on importance and urgency.
• Prior experience with Content Manager 9 (CM9) is desirable.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the personal maturity to manage a range of relationships.
• Ability to maintain a high level of confidentiality and manage sensitive information.

Utu ā-tau | Salary

The mid-point of the salary range is $75,884 and the full range (85%-120%) is $64,502 - $91,061. Appointment and remuneration will reflect skills and experience relevant to the role.

Ko wai mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi (https://corr.nz/hr).

It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau. 

We welcome applications from disabled and neurodiverse communities, all cultures, faiths, and rainbow communities, as we appreciate the richness of experience that diversity brings to our organisation. We strive to make our recruitment process fair and inclusive, and we encourage applicants to discuss reasonable accommodation with us if required at careers@corrections.govt.nz.

Tono ināianei | Apply Now

If you have any questions please contact:  jazz.tupe@corrections.govt.nz

To view the job description, click 'apply' and you will be taken through to our careers site, where you can view this.

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. 

Applications close on: Sunday 16^th March

• Please note we will be reviewing applications as they come in.

All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. 

If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at  careers@corrections.govt.nz.