Programme Coordinator - Infrastructure & Investment Group (IIG) Delivery Team

Mō tēnei tūranga mahi | About this role

• Christchurch - Christchurch Health Campus - Infrastructure & Investment Group (IIG) Delivery Team
• Permanent full time working 40 hours per week

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

Are you a highly organised and proactive professional with a passion for supporting complex projects and programmes? We are seeking an experienced Programme Coordinator to join our dynamic IIG Delivery Team. This role plays a vital part in ensuring the smooth coordination of multiple health infrastructure projects across our portfolio.

About the Role

As the Programme Coordinator, you will work closely with Project and Programme Managers to provide essential coordination and support across a diverse range of projects. You will utilise professional project methodologies to help ensure the successful delivery of programmes, assist in key decision-making processes, and provide administrative support across the project lifecycle.

Key Responsibilities

• Facilitate the review and sign-off of project documentation and contracts.
• Coordinate monthly IIG reporting requirements and track input timeliness.
• Support Project Managers in the IIG Delivery Team.
• Organise and support project and programme meetings, including drafting agendas and minutes.
• Maintain decision registers and assist with documentation production.
• Assist in onboarding new suppliers and ensure health and safety requirements are in place.
• Support the management of vendor contracts and service agreements.
• Coordinate payments and assist in processing vendor invoices.
• Prepare reports and presentations using organisational templates and tools.
• Maintain structured and accessible file and folder systems for audit readiness.
• Coordinate project assurance reviews and handover documentation.
• Provide general office and team support including stock monitoring and ordering.

About You

Essential Skills and Experience

• Tertiary qualification in a relevant field or equivalent project coordination experience within the construction industry.
• Proven experience supporting multiple projects and teams concurrently.
• Sound knowledge of project management methodologies.
• Proficient in project management software and advanced Microsoft Office Suite skills, especially Word, Excel, PowerPoint, Planview.
• Excellent communication skills - both verbal and written.
• Demonstrated experience in schedule/diary management and vendor payment processing.
• Strong organisational skills with attention to detail and a proactive mindset.

Desired Experience

• Familiarity with public sector project environments.
• Experience working within the healthcare or health infrastructure sectors.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

How to Apply

To apply please click - apply now. - All applications must be submitted through our online careers - portal. If you have any questions about the role, please contact Kerri McCarthy at Kerri.McCarthy@TeWhatuOra.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.