Project Coordinators- Payroll Replacement Programme - Fixed Term - Wellington

Mō tēnei tūranga mahi | About this role

• Fixed term from asap through to approx. Dec 2026
• Use your excellent project coordination experience
• Be a part of an exciting transformation journey

Join our team and use your project coordination skills to support the delivery of our Payroll and HRIS Replacement Programme.

Mō tēnei tūranga - about the role

Join a once-in-a-generation transformation at Fire and Emergency NZ Fire and Emergency New Zealand is on a journey to modernise and future-proof how we deliver payroll and HR services to our people. We're looking for two experienced and highly capable Project Coordinators to join our team and play a critical leadership role in the delivery of our Payroll and HRIS Replacement Programme.

This is a fixed-term role from now until approximately December 2026, offering the opportunity to make a lasting impact within a high-trust public service environment that supports both career and volunteer personnel across Aotearoa.

As one of our Project Coordinators you'll be at the centre of a major programme of work, administrative, logistical, and operational support, ensuring that programme activities are well-organised, resources are effectively managed.

Reporting to the PMO Lead, you'll work closely with programme leadership, project teams, vendors, and external partners to facilitate smooth execution of programme tasks, maintain governance processes, and uphold reporting standards.

Key Responsibilities

• Support the planning, scheduling, and coordination of programme activities, both at a programme wide and workstream level
• Maintain programme documentation, tracking key decisions, actions and risks
• Provide administrative support to programme leadership, including preparing reports, presentations, and briefing materials.
• Support programme governance through management and coordination of meetings, papers and minutes
• Act as a central point of contact for programme communications, ensuring timely and accurate information flow

Ko tāu nā i tēnei tūranga - What you'll bring to the role:

• Proven experience as a Programme Coordinator or in a similar role within large-scale transformation programmes.
• Strong knowledge of programme management methodologies, governance frameworks, and best practices.
• Experience in budgeting, bookkeeping, and financial tracking within programme environments.
• Tech-savvy, proficient in MS Office, collaboration tools, and programme management software.
• Ability to work effectively with diverse, multi-disciplinary teams in a hybrid working environment.

Ko wai mātou - who are we? 

Fire and Emergency New Zealand is a Crown Entity responsible for reducing unwanted fires, responding to structural and vegetation fires and other emergencies including motor vehicle crashes, medical emergencies, hazardous substance related incidents, natural disasters, and supporting increased community resilience.

Our vision is to build stronger communities and protect what matters most to the people within them. We are proud to be recognised as New Zealand's most trusted public sector agency. Our values reflect what our people believe is core to who we are and the organisation we aspire to be.

• Kia Tika - We Do the Right Thing
• Manaakitanga - We Serve and Support
• Whanaungatanga  - We Are Better Together
• Auahatanga - We Strive to Improve

Ko te tono mai - How to apply:

Come join us - we are excited about the future of Fire and Emergency New Zealand, and we'd love you to be part of it! We value diversity as a strength and welcome applicants that can help bring a difference to our organisation.

If this sounds like you, apply now. To download a copy of our position description please visit our vacancy page on our FireJobs website. 

If you have any specific questions about this role, please email: nhqjobs@fireandemergency.nz. Please note, applications sent via email will not be accepted. 

We will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this position.

Applications close Sunday 22^nd June 2025.

Please note:  Eligibility to work in New Zealand is mandatory for this role.