Secretarial Support - Clinical Support Services Nelson

Mō tēnei tūranga mahi | About this role

Secretarial Support, Nelson Hospital, Permanent Fulltime

• Working in a rewarding, positive and fast paced environment
• The role enables making a meaningful contribution to the  patient journey as well as their families.
• Opportunity to work with a supportive and dynamic team of doctors, nurses and the wider  Clinical Administration team.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Secretarial Support, you will provide administrative support to our consultants and clinical teams, assist with managing the patient flow from initial specialist appointment, through the hospital service, and back into the community.

This position requires excellent attention to detail to maintain accurate data management of our patient information care system and transcribing medical documents.

This is a permanent, part-time role working 72 hours per fortnight (0.9 FTE), Monday to Friday between the hours of 7.00am to 6.00pm.

About the Team/Service/ Location

Our Clinical Support Services team, plays a vital role in ensuring the smooth operation of the patient - s journey. By providing essential administrative support, we enable clinical teams to focus on delivering exceptional patient care. From coordinating schedules to managing documentation, we are the backbone of the hospital - s daily operations. We provide a great place to work with professional development and career growth opportunities, job security, and workplace wellness programmes.

For more information on living and working in Nelson click here

About you

As a Secretarial Support, you will:

• have a bright, outgoing personality,
• possess excellent interpersonal skills and a passion for delivering a consistently high level of customer service,
• be a competent typist and possess a sound knowledge of the MS Office Suite,
• be highly empathetic, respect the importance of maintaining patient confidentiality and will have demonstrated the ability to manage a busy workload. 

A typing speed of 50 words per minute or more is essential. Dictaphone experience and medical terminology would be advantageous but not essential. Our preferred applicants will be required to undertake a computer skills assessment.

The successful candidate must be eligible to work in New Zealand or hold a valid NZ work visa at the time of applying.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

How to Apply

To apply please click - apply now. - All applications must be submitted through our online careers - portal by 11 July 2025. If you have any questions about the role, please contact

Sonja Rae (Recruitment) at Sonja.Rae@tewhatuora.org.nz OR

Gretchen van Haght (Team Leader Clinical Support) at gretchen.vanhaght@nmdhb.govt.nz  .

Job ref: R1N25-111

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.